This Privacy Policy became valid as of May 25th 2018.
ABOUT US
Triathlon Club Dubrovnik
25 Obala Stjepana Radića St.
Dubrovnik
Croatia
PIN:85320022847
In case you have any questions, please contact us at:
dataprivacy@earthseafire.eu
Your data is collected and stored in order to:
– organize multi-sport competitions and events
– in order to execute the registration of competitors and charge the entry fee
– in order to comply with our legal obligations
– in order to fulfill any purpose or activity which is stated at a place and in the moment of collecting the above-mentioned data
Please have in mind that some data is by its nature more sensitive than the other, such as data on your health, disability etc.
We collect your data when you subscribe to our newsletter, when you register through the registration system or when you directly communicate with us. We can also receive your data via organizations or individuals which you yourself have previously authorized to process your data, such as your sport club or any kind of agency. All the data is collected on a consensual basis.
The data referred to in this Privacy Policy comprises all the personal data which is relevant to the organization, such as: name, surname, email address, date of birth, personal records etc.
You’ll be recorded and photographed on the race track.
We collect data on how you use our website. It’s important for us to know which information you seek and which information you find to be irrelevant or useless. Also, it’s important for us to know if you succeed in navigating our website with ease and if you found everything you looked for. This is because we want to learn whether we have presented everything in an easily understandable manner. The latter is accomplished by using cookies. All information related to cookies can be found in our Cookies Policy.
Your data is included in the list of competitors, which can be accessed by the members of our organization and our partners, all with the aim of making your total experience of competition the best possible. If you submit data on your health, we have to forward it to our medical personnel on the race track. Data on your health can be a subject of consultations with physicians, with the goal of getting an expert opinion on whether our competition is safe for you to participate. These data will not be forwarded to anyone else if such an act is not really necessary for your safety.
Your data is used in order to organize the competition to the best of our abilities and to ensure your safety on the race track. We will inform you on all the relevant details of the race.
When you pick up your start package – we want to make sure it’s you, which means we shall compare data you’ve already submitted with the ID document you present on that occasion.
Your data will be forwarded to all the partners participating in organizing this event since they need your data in order to perform their respective tasks and jobs.
Photographs and recordings will be used with the aim of promoting the race. If you give us your permission, we shall be emailing you the promotional messages.
We need your data in order to communicate with you. We want to know everything you have to say, in order to perfect the organization of the race and the accompanying events. Since our mutual relation includes a financial transaction, your data is subject to tax and other laws and acts of The Republic of Croatia and will be processed in accordance with the latter.
Some of the data from the questionnaire you’ll be filling during the registration can be of statistic nature and hence processed within the framework of various studies.
Important notice: We do not collect the numbers of your credit cards. This is something that is taking place between you, your bank and payment provider.
If you have any questions regarding these points or you have a question about the usage of data, please contact us at dataprotection@earthseafire.eu.
Your data is collected when you provide it by filling and sending us race registration form, when you directly contact us or when your authorized club or agency sends us these data. If you are under the age of 16, you can submit your data only with the written consents of your parents or guardians. Your data can be collected via cookies used on our website.
Some of your data have to be processed following the legal obligations. These groups of data will be processed in accordance with the laws of The Republic of Croatia.
You cannot participate in race anonymously that is – you cannot participate without submitting all the required data.
It is our legal obligation to forward your data to the respective judicial authorities and executive bodies if they demand it on a legal basis.
All the data you submit has to be complete and accurate. By submitting them, you confirm that you are giving us your permission to contact you in case we have to confirm your identity.
Data registers which are legally binding will be stored until the expiration of legal obligation.
Data on results of the race will be kept in the Triathlon Club Dubrovnik archives for an unlimited period of time. We emphasize that this record of results is of public nature. All the other data will be deleted 60 days after the race ends.
If you allow us to send you messages of promotional nature, we’ll do so until you let us know you no longer wish to receive them.
Race results, photos, and recordings of the race are all publicly accessible. This means we shall publish them on our website and social media profiles and forward them to all the interested media.
All the other data will not be shared unless they are subject to the respective legal or organizational obligations.
Data can be forwarded to our partners who process your data for our sake (marketing agency, a company for measuring results and similar).
Those of your data which are anonymous and have been collected under such circumstances can be shared without your previous approval since by the fact of their anonymity they are no longer your personal data.
All of your data is kept within EU. We do not transfer your data to the third countries. If such a need arises, the transfer shall be executed in accordance with GDPR.
You right are prescribed by GDPR. Here’s a short survey:
Right to access – Your data is collected by us and Integrator Ltd. which has provided us with a system for registration of race participants. You can check your data at Racecollector.com or by emailing us at dataprotection@earthseafire.eu.
Correction – Like yourself, we too want your data to be correct. If you notice an error, please contact us at dataprotection@eartheseafire.eu. If you have a registered profile at Racecollector.com, you can change your data at their webpage.
Erasure – At your request, we have to enable the erasure of your data. If you demand this after the registration and prior to race, entry fee – according to our Terms and Conditions – will not be reimbursed and you will not be able to take part in the race. Race results are the public information and therefore will be publicly accessible to anyone. If you really have a need for erasing your data from our registry – though due to the public context we cannot guarantee these data will completely disappear – we shall do so and erase your data. In that case, you will lose all the eventually accomplished rights related to the achieved results and your position on the list of results.
We shall proceed to process data which is of generic and/or anonymous nature. Data which is subject to the legal obligation of keeping and /or storing will be accordantly kept and we shall not be in the position to erase those. Erasure can be requested by emailing us at
dataprotection@earthseafire.eu.
Restrictions – If you wish so, we shall freeze processing of your data, based on justified reasons. Please have in mind that this could prevent you from participating in the race.
Data transfer – You can request transfer of your data to the third parties.
Objection – You can submit an objection in case we are processing data based on legitimate interest or if we’re processing data collected from the third parties. Please have in mind that in such case we have the right to do so, based on legitimate interest or legal obligations. You have a right to object when we are processing data in the context of direct marketing.
Consent – When we process data based on your consent, you are entitled to revoke your consent.
In case you have questions on how to realize the above-listed rights, please contact us at dataprotection@earthseafire.eu.
You can unsubscribe from our mailing list whenever you want by using the link in a received mail.
Please have in mind that direct marketing is not the same as sending information regarding the race. Regardless of the fact you’ve subscribed to our mailing list or not, we shall – prior and after the race – send you several emails including, but not limited to: confirmation of registration, general information on race, your achieved results, invitation to fill the questionnaire form regarding the race. Also, for the sake of organization, we shall send you an email comprising all the race information we think you should be aware of.
Our website uses cookies. All data on cookies and how to shut them down can be found in our Cookies Policy.
Transfer of information through the internet is never completely safe. After we’ve received your data, we shall do everything within our power to protect your data.
Our website and other materials can contain links to websites of third parties. We are not responsible for the latter’s consent or any possible collecting of personal data which takes place there. When using those websites, you can check their own policies on privacy and cookies as well as their terms and conditions of use.
Our competitors can be children under the age of 16. In order to compete and submit their data, they have to present a written consent issued by either their parents or guardians. Their data will be treated like everyone else’s data.
This Privacy policy is subject to changes.
In case we change it, we shall mark the changes and make them easily accessible and readable.
Changes become valid as soon as they’re published on our website.
In case you have questions related to data processing, please contact us at dataprotection@earthseafire.eu.
DUBROVNIK TRIATHLON CLUB
Obala Stjepana Radića 25
20000 Dubrovnik
Croatia
VAT ID/OIB: HR85320022847
triathlon@earthseafire.eu
